PRIVACY POLICY

1. Who We Are

We are the official website of the 117th Separate Heavy Mechanized Brigade of the Armed Forces of Ukraine. This resource was created to communicate with the public, recruit candidates for military service, handle applications, and exchange information with volunteers, partners, media outlets, and international organizations supporting Ukraine’s defense.

2. Types of Personal Data We Collect

When you use this site, we may collect the following categories of data:

2.1 Information You Provide Voluntarily:

• Full name (first, last, middle)
• Contact details (phone number, email)
• Date of birth or age
• City or region of residence
• Uploaded documents (CVs, certificates, military background, education)
• Messages via contact forms

2.2 Automatically Collected Data:

• IP address, geolocation (if allowed by your browser)
• Device type, browser, and OS
• Cookies
• Session duration, pages viewed

3. Purpose of Data Collection

We collect and process your personal data for the following purposes:

• Reviewing and processing applications for service
• Responding to your inquiries
• Contacting you when clarification is needed
• Improving website functionality and user experience
• Ensuring cybersecurity and preventing abuse

4. Cookies and Analytics

Cookies help us recognize your browser, retain preferences, and analyze user behavior. You may disable cookies in your browser settings. We may also use third-party analytics tools like Google Analytics to collect anonymized usage statistics.

5. Legal Basis for Processing

We process personal data based on the following legal grounds:

• You have given informed consent
• Processing is necessary to fulfill your request or application
• We have a legitimate interest to ensure security and service quality

6. Who Has Access to Your Data

Your data is accessible only to authorized representatives of the brigade and technical administrators of the site. We do not sell, trade, or transfer your data to third parties without a legal basis.

7. Data Security Measures

We implement modern technical and organizational safeguards, including HTTPS encryption, secure access controls, IP restrictions, logging, and updated server software. Data is stored in protected environments using reliable infrastructure providers.

8. Data Retention

Your data is retained only as long as needed to fulfill its stated purpose. Once this purpose is fulfilled or your consent is withdrawn, the data is securely deleted or anonymized.

9. Your Rights

• Access the personal data we hold about you
• Correct or complete inaccurate data
• Request deletion or restrict processing
• Withdraw your consent at any time
• File a complaint with the Ukrainian Ombudsman (ombudsman.gov.ua)

To exercise your rights, email us at support@117ovmbr.army.

10. External Links

Our website may contain links to external sites, such as government agencies, foundations, or media. We are not responsible for the content or privacy practices of those websites.

11. Policy Updates

We may update this Privacy Policy periodically. The most recent version will always be available on this page. Please review it regularly to stay informed.